Joining an existing tenancy
Please note that if you are a full time student you are exempt from council tax, if you are not a student then the property will be liable for council tax. We are not able to provide details of the amount of council tax that would be due so you will need to contact the council directly to find out more information on this. Below are the details of the process to join an existing tenancy:
- Find a property with a tenant who is looking to leave the tenancy - It is the responsibility of the outgoing tenant to find their replacement, so you will need to be in contact with them directly to discuss taking over the tenancy and to arrange a viewing. We would recommend that you meet with the group as a whole to see whether the house and also the housemates would be a good fit for you, and vice versa. All of the remaining tenants in the property will need to sign a Deed of Assignment form confirming that they are in agreement in order for you to take over the tenancy from the outgoing tenant, so it is important that everyone is happy with the arrangement.
- Payments and Documentation - Once you have confirmed with the outgoing tenant that you would like to take over the tenancy, they will send you over the documents that you will be required to fill in. This will consist of an application form, a guarantor form and a direct debit form plus details of the payments required prior to moving in (you will need to pay an admin fee of £175, a deposit, which is the equivalent to six weeks’ rent, and also the first months’ rent in advance in order to secure the room). At this point we will also send the Deed of Assignment form to the remaining tenants. Please note that we do not set any deadlines for the paperwork and payments to be returned by, this must be agreed between yourself and the outgoing tenant.
- The Deed of Assignment - While you are completing the required paperwork and arranging for the payments to be made, the outgoing tenant will need to organise the Deed of Assignment which will act as your Tenancy Agreement. This will need to be signed by the outgoing tenant and all of the remaining tenants, and each signature must be witnessed – this can be by another housemate. This document is often what can hold up the move in process - this must be completed before we can book in the checkout of the room, so you will not be able to move in until this has been organised and returned to our office.
- Check-out – Once we have received all payments and paperwork from you, including the Deed of Assignment signed by the outgoing tenant and all of your new housemates, we will be able to book in a check-out of the room. This will be booked in within 7 working days after receiving all payments and paperwork and must be on a weekday. We will not book this in until all paperwork and payments have been received. At the check-out, we will inspect the room and any damages or cleaning will be noted to be deducted from the outgoing tenant’s deposit.
- Handover – Once the check-out is complete, you will need to collect the keys from the office and sign the Deed of Assignment. Once this is fully completed, the outgoing tenant ceases to have any legal responsibility for the tenancy, and this responsibility is legally assigned to you. You will be given a copy of the most recent Inventory for the property when you collect the keys, and you will have 7 days to submit any Inventory Amendments for the room to us. This will need to be sent to us via email with any photographs as attachments to the email. Please be advised that by taking over the tenancy you are also taking on responsibility for the condition of the property as a whole. As the tenancy is joint and several, any deductions made at the end of the tenancy for cleaning, maintenance, etc. will be divided equally between all tenants. If you would like to divide the charges differently, this is a matter that you would need to discuss and resolve between yourselves.
- Rent – If the outgoing tenant moves out mid-month they will be charged rent at the relevant daily rate for each day until the check-out. We require the full rent from the outgoing tenant on the rent day and will refund any overpaid rent along with their deposit. Please note that it is your responsibility to arrange with the outgoing tenant the day in which you will take over the rent payments.