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Taking a House

How the process works:

Tell us where in Brighton you would like to live, when you wish to move in and how many of you will be sharing the house. We have houses with 4 to 10 bedrooms. Most have a living area plus kitchen and an outside space. We will show you personally chosen properties that we know will meet your requirements.


How to secure your home:

Please scroll down to the 'Clearing' section if you are looking to secure a house after the 17th August as the process is slightly different! 

Once you’ve found your home each person in your group will need to put down a reservation fee and pay an administration fee at which point you will have reserved the house. These fees are non-refundable should you change your mind about the property. 

However, when you sign the Tenancy Agreement the reservation fee will become part of your deposit and as such refundable at the end of the tenancy after any deductions for repairs/cleaning/rent arrears.

We are now using StuRents online tenancy scheme meaning that everything can be filled out individually online. Once you have paid your Reservation Fee and Admin Fee you will be provided with a Tenancy Agreement and Guarantor Form via StuRents. You will have two weeks to complete this and four weeks to pay your deposit. 

Overall the deposit is the equivalent amount to 6 weeks rent - please note that this is a deposit and not rent.

 

No hidden charges:

An administration fee of £200 inc vat is the only fee you will be asked to pay during your stay. This includes the check-in, check-out, referencing and inventory so there are no hidden charges.

 

Paperwork:

Please scroll down to the 'Clearing' section if you are looking to secure a house after the 17th August as the process is slightly different! 

You will be sent a Tenancy Agreement and Guarantor Form via StuRents and you will have 2 weeks to complete this but we strongly urge you to complete this as soon as possible.

You will also receive a separate email from our accounts department with a Direct Debit Form and an explanation about the rent collection process. The Direct Debit Form will need to be returned within 2 weeks.

If the paperwork and payments are not organised by the deadline provided we may choose to not accept you as a tenant.

Some information about the Guarantor:

Please note that the Guarantor must be a UK homeowner - we cannot accept homeowners from the Channel Islands. If you do now know anyone that is able to stand as your Guarantor you have the option of either paying a larger deposit of £3000 or paying the normal deposit (equivalent to 6 weeks rent) plus paying the whole years rent up front. Alternatively, we do also accept Housing Hand. If you choose to pay the larger deposit  please be aware that this is a deposit and not the rent, you will still be expected to pay the rent monthly as normal. You can find out more information about Housing Hand at www.housinghand.co.uk 

  

Clearing:

Please note that the procedure of taking a house off the market varies depending on what time of year you are house hunting. Our normal procedure is to take the reservation fee and admin fee and give you one month to pay the rest of your deposit and two weeks to return your paperwork. The first month's rent is collected one month before the start date of your tenancy.

Towards the middle of August this changes as often the tenancy start date is within a few weeks of you viewing the house. If you are looking to take a house at this time of year you will be expected to make all of your payments as soon as possible before the tenancy start date. The payments will be a deposit equivalent to 6 weeks rent, an admin fee of £200 and the first month's rent. You will need to factor in the total payment when wanting to take the house off the market as we will not be in a position to offer extensions to deadlines!

The total payment will be around £1415 depending on how much the rent on the property is. Your paperwork will need to be filled out online via StuRents as soon as possible so before you take one of our properties you will need to check that you have someone to stand as your Guarantor or that you have the funds to pay a larger deposit if you do not have a Guarantor. We do also accept Housing Hand Guarantors

You will be sent a Tenancy Agreement and Guarantor Form online via StuRents and will be given a deadline prior to your tenancy start date to complete this but we strongly urge you to fill this all out as soon as possible! If requested, blank copies of the Tenancy Agreement and Guarantor Form can be emailed to the group for you to read through in advance.  

All of our Tenancy Agreements are joint and several which means that you are all equally and individually liable for the whole rent on the house. This liability extends to the Guarantors as well. 

You will also receive a separate email from our accounts department with a Direct Debit Form and an explanation about the rent collection process. The Direct Debit Form will need to be returned immediately. Your first month's rent will need to be paid manually but all payments after that will be via Direct Debit. If you do not return the Direct Debit Form with enough time for this to be set up for your second rent payment you will need to pay this manually as well either over the phone or via online transfer.

If the paperwork and payments are not organised by the deadline provided we may choose to not accept you as a tenant.

Some information about the Guarantor:

Please note that the Guarantor must be a UK homeowner - we cannot accept homeowners from the Channel Islands. If you do now know anyone that is able to stand as your Guarantor you have the option of either paying a larger deposit of £3000 or paying the normal deposit (equivalent to 6 weeks rent) plus paying the whole years rent up front. Alternatively, we do also accept Housing Hand. If you choose to pay the larger deposit  please be aware that this is a deposit and not the rent, you will still be expected to pay the rent monthly as normal. You can find out more information about Housing Hand at www.housinghand.co.uk  


Legal Bit:

We are unable to give out legal advice on any of the documents you will be signing. We therefore strongly recommend that you take independent advice to ensure that you fully understand the legality of the agreement you are entering into.

NOTE: If there are any forms or payments missing after 2 weeks, the house may go back on the market or we may not accept you as a tenant and you will lose your fees.

 

Checking in:

We will contact you before the tenancy commences to confirm what day and time we will meet you at the house to check you all in. At least 2 of you will need to be present for this check in and if this is not possible you will need to pay £55 to reschedule. You will be given an Inventory of the house and allowed 7 days to return this to us if any amendments need making. Amendments will need to be typed up and accompanied by photographic evidence.


Rent payments:

We will set your direct debit up for 12 payments. The 1st month’s rent will be collected from your account 1 month before the start of your tenancy. The remaining 11 payments will come out of your account one month after you move in.

If you are reserving a house after Clearing your first month's rent will need to be paid manually alongside your deposit and admin fee. The direct debit will be set up to collect your rent payments starting from the month after your tenancy start date. If the direct debit form is not returned with enough time to set up for your second month's rent you will need to pay this manually either over the phone or via online transfer.

Please note that G4 Lets does not accept housing benefit. 


Legislation:

G4 Lets is a member of “mydeposits”, the government-approved Tenancy Deposit Protection Scheme. Please click this link (www.mydeposits.co.uk) to visit their web site for more information.

The Deposit will be protected once the Tenancy Agreement is signed. The Certificate with prescribed information will be sent to the Lead Tenant. We ask that one tenant is chosen to represent the house so we have one point of contact during the tenancy.

All our properties have a current Gas Safety Certificate, an EPC (Energy Performance Certificate) and if it’s a larger house then it will be licensed as an HMO with Brighton & Hove Council.

Data Protection – G4 Lets is registered with the Information Commissioner’s Office.