Fair Processing Notice
This notice explains what information we collect, when we collect it and how we use this. During the course of our activities, we will process personal data (which may be held on paper, electronically, or otherwise) about you and we recognise the need to treat it in an appropriate and lawful manner. The purpose of this notice is to make you aware of how we will handle your information.
Who are we?
G4 Lets is a Letting Agents at 2 Hythe Road, Brighton, BN1 6JS. We take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted.
We are notified as a Data Controller with the Office of the Information Commissioner under registration number Z1517746 and we are the data controller of any personal data that you provide to us. Our Data Protection Officer is Mr Mark Shields.
Any questions relating to this notice and our privacy practices should be sent to firstname.lastname@example.org.
How we collect information from you and what information we collect
We collect information about you:
We collect the following information about you:
Why we need this information about you and how it will be used
We need your information and will use your information:
Sharing of Your Information
The information you provide to us will be treated by us as confidential and will be processed only by any third party, acting on our behalf, within the UK. We may disclose your information to other third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:
Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent.
When you give us information we take steps to make sure that your personal information is kept secure and safe. We have taken suitable measures to safeguard and secure data collected through our site.
How long we will keep your information
We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.
Our full retention schedule is available by emailing a request to email@example.com
You have the right at any time to:
If you would like to exercise any of your rights above please email us at firstname.lastname@example.org
Should you wish to complain about the use of your information, we would ask that you contact us to resolve this matter in the first instance. You also have the right to complain to the Information Commissioner’s Office in relation to our use of your information. The Information Commissioner’s contact details are noted below:
Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113
The accuracy of your information is important to us – please help us keep our records updated by informing us of any changes to your email address and other contact details.
G4 Lets belongs to the National Landlord’s Association, UKALA and the Property Ombudsman Scheme.